Saturday, January 23, 2016

Advertures in S/MIME - Sending encrypted email with MS Outlook

In parts 1 and 2 of this series, I reviewed the difficult process of purchasing a personal certificate to use with S/MIME and the lengthy process required to get that certificate installed where Microsoft Outlook 2016 can use it for S/MIME signed email.  This post will show how to send your public key to friends, where you and they can then finally send email encrypted with S/MIME.

Distributing public keys

At this point, you and the other person have each completed the process of purchasing and installing a personal certificate for use by Microsoft Outlook.  By sending a SIGNED email to each other, your public key travels along with the email message and is used by Outlook to verify that a signed message was properly delivered.

I expected that receiving the public key (validated by public key crypto) would mean that it is possible to now send an encrypted email to the party that sent you the public key.  False - not there yet.  First have to get their public key installed into your Contacts entry for their email address.

I am told later that you can highlight their email in a received signed message and add them to your contacts.  They are already in your contacts, but this will merge the public key into your existing entry, completing the key acceptance.  I didn't do it that way.  Here's the long way.

Upon receiving a signed email message, click on the "signed" icon. Its red, on the right side.  Get this dialog.




Click on Details




Click on signer (two down from highlighted in the above).
And "View Details".



And view the certificate.

And EXPORT the certificate to a file.

And then go back to Contacts, look up the person,



Click on Certificates.
Click on Import, and import the other persons public key that was exported above.

Now you CAN send them an encrypted email via their public key and can sign that email using your private key.  Mission accomplished.  In a way success.  There's more.

Construct an email

Write an email to the person that you have now the ability to send encrypted mail.  You still must click the little tiny icon to bring up the security dialog to instruct Outlook to encrypt and sign the email.  Major usability mistake here.  Outlook by default will NOT encrypt the email to this person even though you have their public key.

If you write a secret letter - and you're going to send it - and you hit send, did it go encrypted?

If you have a public key for someone Outlook should go out of its way to default require sending all mail to that person encrypted.  Failing to do this puts you in a position of having to be very careful about whether or not the the security properties on the mailing are set.  If you get it wrong, outlook will happily send the email "in the clear".

You installed an S/MIME certificate for yourself because you want to be able to receive encrypted email.  You installed someone else's public key because you want to be able to communicate with them securely.  Outlook should REQUIRE that all email sent to that person be encrypted, or make you at a minimum jump through approvals to send non-encrypted.  It doesn't, and that's a shame.

Outlook should also "collect" public keys for all email received where you have a matching email address in your Contacts.  It doesn't, and that too is a shame.

Summary

We blame users for not being good at complicated things like certificates when in reality, we as programmers are not very good at making the user's life easy. They should not have to care about all these details.

Certificate authority actions

For a certificate purchase, why is a web browser used for installation of the cert???  I'm okay with using a web browser to conduct a purchase, but when I get done, what I want is a certificate file stored on disk containing my public and private key, encrypted with some password that I assign.  THEN, I will load that cert into programs where I want to use it.

To go beyond the call of duty, let me download a utility program that will do the entire operation.  To say you don't want OS specific utilities to develop is false.  The registration in my case used ActiveX control and that means Windows, so there is already per-OS code used on the website registration.  Instead, the website should prompt me to download and RUN a utility program that will do the functions of certificate purchase and installation.

When the certificate purchase is complete, the program should enumerate all the potential certificate stores on the machine and PROMPT me for which to install the cert.  IE/Windows cert store, Firefox, Outlook, they are all different and installation of the purchased certificate should automatically put the certs in the place where I want to use them.

Email program actions (Outlook)

Default to making it secure.  Automatically update my contacts when you receive a valid public key - or at a minimum, prompt me that you are going to do this and seek approval.  When sending email to someone that has a public key in my contacts entry, absolutely encrypted it - always!  And when I send to people that have a certificate themselves, do SIGN my emails and do ENCRYPT.  Default to doing it securely and should I ever try to send a non-encrypted email to someone that can accept encrypted, well don't do that - always send it encrypted.

S/MIME adoption

It is somewhat self fulfilling that S/MIME adoption is low.  Make this stuff work like it is supposed to work and things will be much easier.  Much easier to convince people to spend $20 to make it secure for a year if all they had to do was make a purchase over the internet.  Get this right, the money side can get in place and user count up, which should inspire email programs to do a better job defaulting to secure transport of email messages.

My $0.02 to secure the world.

Joe Nord

Advertures in S/MIME - Installing your certificate for MS Outlook


In Part-1 of this series, I described the process of purchasing and installing a personal certificate.  In my case, certificate was purchased from Entrust and I noted that once the purchase process was complete, the certificate exists for use in the Internet Explorer web browser, but that is all.  With the purchase done, Microsoft Outlook will not yet utilize the certificate for purposes of S/MIME encrypted and signed email.

On Windows, there are multiple places where certificate are stored.  Holding potentially private encryption keys, we don't just put them anywhere, they are placed into a controlled access space where their usage can be limited.  The operating system itself provides the primary storage location, but even this is more than one location.  There is a machine wide certificate store and then a separate certificate store for each user.

The Windows certificate store is the store that is visible with Start / Run MMC.exe, Ctrl-M, Certificates and then you can browse.  For purposes of a personal certificate needed for S/MIME, the certificate is stored in the USER store.  It isn't needed by any other user on the machine, so there is no need to elevate to admin to view the user certificates.  

Take a look at the user certificate store

Press the Windows button to bring up the search bar, type "MMC" and Windows will respond with:

Click on "Run command" and the Microsoft Management Console (MMC) will be run with user privilege.  The MMC is capable of loading numerous management "snap-ins" and with these can manage many different things on the computer.  When it comes up, it is managing "nothing".



We are interested in managing certificates.  Ctrl-M brings up the add snap-in dialog, find Certificates on this list and presss "add".



Since we run MMC on user privilege account, we are presented with no options on selecting machine level store or user store, we get the USER certificates.  An interesting side note is that had we escalated to administrator access to certificates and then started browing the user certificates, we would be browsing the administrators certificates.  This isn't what we want, MMC was run on our normal user account, so we can see only the certificates for ourselves, and that is what we want.

Click on Personal and then Certificates and we get a listing of ALL of our personal certificates; in my case, there is only one. 



Nice experiment, we have noticed that after installing the certificate into Internet Explorer, the certificate is automatically installed into THE Windows certificate store, in our user space.

Internet Explorer uses the Windows primary certificate store for web browsing so when the Entrust installer placed the certificate onto the computer, it landed here.  Google Chrome also uses the system certificate store, so it too will benefit from being able to use certificates in web browsing.  Recall that for me, the end game is S/MIME, so having now two web browsers capable of mathematically proving to web sites that Joe really is Joe, is completely uninteresting.  In fact, most of the time I would prefer this not be possible, so there is something to be said for removing this certificate from the Windows certificate store.  More on this later.

Firefox by contrast manages its own certificates.  We could install the certificate into the Firefox certificate store.  Alt-Tools, Options, Advanced, Certificates to get this started.  Again, the goal is S/MIME email with Microsoft Outlook, so giving a certificate to Firefox to use with web browsing is not helpful.

Microsoft Outlook 2016

You would THINK that if Microsoft Internet Explorer uses THE Windows certificate store for its usage, that Microsoft Outlook would also use that store.   You would think this, I would think this, we all would think this, but we would all be wrong.

Outlook has to be told that you have a certificate and you must import it.  Here is a Microsoft article on how to do it, link.  Quick version: When running Microsoft Office:File, Options and then down at the bottom, click on "Trust center", Trust Center Settings, Email Security.  Get a dialog that looks like this:


Click on "Import/Export..." and we can start the process of importing our personal S/MIME certificate into Microsoft outlook.  Remember the USB drive that stored a copy of your certificate after purchase and the password you wrote down for the encryption of that private information in that backup, you will need those.



Complete that activity and get back to this screen.



In my case, I checked the box to say "Add digitial signature to outgoing messages".  In retrospect, that was a mistake, the vast majority of people I send email to from my personal email account have no idea what an S/MIME attachment is and this creates confusion.  Since I can't send them encrypted email anyway (they do not have a certificate), no big value in signing the message.  Recommend leave this checkbox "off".

Next, click on "Settings"



I just purchased this very fine personal encryption certificate, the certificate itself is signed with SHA2, but this dialog says I should sign my email messages using SHA1   Argh!!!! 

NIST themselves have depreciated SHA1 and it is no longer FIPS 140-2 approved.  SHA2 is vogue and since my personal certificate is signed with SHA2, anyone who receives anything from me by definition must be able to handle SHA2, so why is outlook defaulting to a lower form???  Change this to SHA256.

For for AES256, that's peachy.  Frankly, AES128 would be just fine, but 256 is also fine and with low quantity of encrypted mail I will be sending, it just doesn't matter if it takes a few extra microseconds to do the math.

Send a signed message

Since I turned off the "sign all messages" box in options, the decision to sign any message now must be set as a function of sending an email.  In the editing box of sending an email, the method to get it to do the signing is ... hidden.  Insert / Signature doesn't do it - that is for text signatures placed at the end of the email message.  What to do?

The answer is hidden in a very small pixel at the lower right of this box.


Yes- that little tiny box with an arrow.  Click on that and this dialog pops up.



Click on "Security Settings", and finally you can say "yes, sign this email message".

Click on SEND and the email will be sent, signed.

ANYONE can receive your signed email, all they need is your PUBLIC key and this travels along with the S/MIME formatted email.  Since that public key roots up to Entrust and since Entrust is part of the pre-installed set on every operating system, ANYONE who receives your message can do fancy math to verify that the message was indeed from you and since the signature checks out, they can also be sure that the message was not tampered along the way.

What they will not have is encryption of the message.  To get that, they too would need a S/MIME certificate and that I will save for a follow up post.  Link.

Joe Nord